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Managing Director of Events

Position Details

  • Job Title: Managing Director of Events
  • Department: Network
  • Job Category: Shared Services

As a national leader in deeper learning in public education, Harlem Village Academies (HVA) is distinguished as the only charter school network in New York offering a Montessori program for its youngest students and culminating with the prestigious International Baccalaureate (IB) program for its high school students. 

HVA is a community of PK-12 schools, a college preparatory program, and a graduate school, the Deeper Learning Institute. In addition, HVA is launching a new national initiative that will build on and encapsulate its 20 years of work in pursuit of deeper learning and education equity across the country.

The unique educational model at HVA focuses on independent thinking, ethical leadership, intellectual curiosity, and intrinsic motivation. Serving 98% Black and Latino students, HVA consistently outperforms the district, city, and state by wide margins, 100% of students earn admission to college each year, and 83% are the first in their families to attend college. 

As an organization, HVA enjoys financial stability, with a world class board of directors and experienced leaders, as well as a warm, fun, small, caring, entrepreneurial community with a beautiful esprit de corps.

The Opportunity

The Managing Director of Events will be a critical member of the HVA’s Advancement Team and will help drive the groundbreaking mission of HVA. Specifically, the Managing Director of Events will oversee the planning and management of the annual spring benefit, salons, board meetings and other targeted events. The successful candidate will be a seasoned events professional with 8-10+ years of experience and a demonstrated track record of leading large scale to small successful events for non-profit organizations.

Responsibilities

  • Conceptualizes, designs and implements a yearlong events calendar to deepen HVA’s individual donor base.
  • Builds and manages detailed event budgets against expenses by utilizing the industry’s proven best practices to achieve efficiency without sacrificing quality.
  • Creates and manages detailed event project trackers based on agreed upon goals with other members of the advancement team. Manages event partners and logistics including sourcing and management of venues, caterers, rentals, AV, decor and other needs pertaining to the events.
  • Strategizes and manages revenue-tracking documents including ticket/table purchases, sponsorships, donations, and other revenue sources related to the events.
  • Ensures the optimization of systems, processes, communications, and other infrastructure essential for event management success, including the appropriate integration of technologies that can streamline operational processes. Prepares final revenue reports and debriefings with team members at the conclusion of each event.
  • Oversees and manages day-of schedules for the events and logistics, vendor relations, staff and volunteer assignments and run of show.
  • Manages and refines donor mailing lists and mailings. Drafts copy of letters, invitations, follow up mailings, social media and works with the Creative Director to manage the design process for any collateral needs related to the events.

Qualifications

The qualified candidate is strategic, highly organized, an excellent communicator, and is able to work effectively in a fast-paced environment. The ideal candidate possesses the highest level of proactiveness, follow through, attention to detail, efficiency, and quality. The ideal candidate will also have at least 8-10 years of relevant experience in leading and managing 500+ guest events as well as targeted events of under 100 guests. 

 Qualities that will ensure a candidate’s success include:

  • Passionate about education equity and the HVA model.
  • Extremely knowledgeable of best practices in Events.
  • Strong verbal and written communication skills.
  • Driven to excellence and enjoys collaborating on a team with an entrepreneurial spirit.
  • Highly service oriented and great communicator with other members of a team.
  • Hard worker with an exceptionally high level of organization, attention to detail, follow-up, and an obsession with quality.
  • Highly strategic and experienced in problem solving and creative idea generation.

Compensation & Benefits

The salary range for this position is $125,000 - $200,000 and is commensurate with experience and qualifications. Exact compensation may vary based on skills and experience. In addition, HVA offers a competitive range of benefits. This is an on-site position.

Organizational Culture

Our team is passionately committed to the vision and values of Harlem Village Academies. The ideal candidate will have a positive mindset, a very strong work ethic, an inner drive for excellence and will thrive working in an entrepreneurial and results-driven environment.

Harlem Village Academies is an equal opportunity employer and an organization that values diversity. Recruiting staff to create an inclusive organization is a priority, and we encourage applicants from all backgrounds. Candidates are evaluated solely on their qualifications to perform the work required.

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